Job Description

Salary: $21.40 Hourly Location : Sunrise, FL Job Type: Part Time Job Number: 2025-132 Department: POLICE Opening Date: 05/28/2025 Closing Date: 8/29/2025 11:59 PM Eastern Bargaining Unit: PT Description

NATURE OF WORK

This classification involves support work in maintaining and processing criminal information files for the City. An employee in this position maintains a records management system (RMS) in order to keep accurate Police records and rapidly retrieve records; furnishes copies of reports and collects public information request fees; provides related statistical reports to supervisor; and files required state and federal related reports. This position also serves as a Police Teletype Operator; handles road personnel electronic filings; and performs other administrative support functions. Examples of Duties

ESSENTIAL JOB FUNCTIONS

Inputs, reviews, and validates information and reports within a computerized records management system (RMS); interprets and translates computer coded data. Sorts and files criminal records material alphabetically, numerically, and by other predetermined categories; retrieves material from files upon request; and maintains records of materials removed. Deals with the general public; furnishes copies of offense reports or accident reports; assists other law enforcement and military agencies with record checks; supplies a computer printout if the subject has a criminal record; and assists other Police Department Divisions by furnishing copies of offense reports for court trials. Operates computer systems with various software programs for document storage, retrievals, or spreadsheets. Receives and coordinates law enforcement information from other police agencies; relays and/or forwards information to other agencies. Provides background checks within the City. Conducts or assists with validations and audits on records from the Florida Department of Law Enforcement (FDLE). Maintains active, archived, computerized, or hard copy records files according to federal, state, and local regulations and standard operating procedures of the department. Completes or assists in the completion of monthly, semi-annual, and annual reports on the Uniform Crime Reports (UCR) for use by department and for submission to the FDLE. Maintains appropriate work logs; updates procedural manuals pertaining to the computerized information systems. Conducts financial transactions with the public relating to public records requests in accordance with City ordinances and state public records law; participates in related audits; and verifies cash drawer. Extracts false alarm reports from CAD system to forward to the finance area. Serves as a Police Teletype Operator. Maintains road patrol personnel electronic filings such as training, evaluations, etc. Performs additional administrative duties such as setting up calendar and staff meetings; handling calls, photocopying, scanning, distributing mail, etc. Prepares a variety of statistical reports for supervisor. Provides training to coworkers. Completes or assists in the completion of documents for destruction of records per Florida state statutes; may be assigned as an assistant public records custodian. Responds to and testifies in court or provides depositions when required concerning the custody of records or any other related records unit tasks. Works various hours when required. Performs related work as required. Requirements EDUCATION Graduation from an accredited high school/vocational school or G.E.D. equivalency, preferably supplemented by college level course work in Public/Business Administration or Criminal Justice. EXPERIENCE AND TRAINING Basic experience using of computers and standard software applications. Must be able to successfully pass a standard keyboarding assessment. Must possess a valid driver's license with an acceptable driving record. NECESSARY SPECIAL QUALIFICATIONS Trainees Status: Salary: $20.37 (Trainee) (2 Steps below Police Records Specialist salary) Completion of Trainee status to Probation Must achieve Teletype Designation by demonstrating proficiency on both oral and written examination within nine (9) months.

PHYSICAL REQUIREMENTS

Physical: Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of standing observation may be required during field activities. Work Environment: Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions. Sensory: The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing. Supplemental Information KNOWLEDGES, SKILLS AND ABILITIES Knowledge of modern computerized equipment and software programs. Knowledge of a records management system (RMS) and/or AS400 computer system. Knowledge of data processing principles and practices. Knowledge of law enforcement, legal terminology, and procedures. Knowledge of criminal charges as pertaining to statutory felonies and misdemeanors. Knowledge of court systems as to jurisdiction on specific charges. Knowledge of routing office practices and procedures. Skill in the operation of computer equipment. Skill in using Office and department software. Ability to make decisions in accordance with procedures, laws, and police regulations and apply to specific problems. Ability to relate computer information to police record keeping procedures. Ability to keep and maintain operations records. Ability to effectively communicate by telephone, in person, or in writing with the public, department personnel, and other members of federal, state, and local law enforcement agencies. Ability to establish and maintain effective working relationships with employees. Ability to type thirty (30) words per minute accurately. Ability to manage projects effectively and meet deadlines. Ability to manage multiple, high-priority assignments. Ability to communicate effectively and persuasively, both verbally and in writing. Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public. Ability to deal with competing priorities and varied responsibilities. Ability to work efficiently and effectively to develop win-win solutions. Ability to work various hours when required. The City of Sunrise is an economic powerhouse in western Broward County encompassing more than 18 square miles. As the host of Sawgrass International Corporate Park - the largest business park in South Florida - Sunrise has its own flourishing job market and currently employs approximately 1,100 employees and numbers continue to rise. The City takes a very active role in business development, recruitment and prides itself on creating job opportunities for its residents. There are very few communities of similar size that welcome the tens of millions of visitors that we do here in Sunrise, or that can boast the magnitude of regional assets found in our City. Our City shines and we understand in order to shine brighter; we must continue to recognize our employees as one of our most valuable assets. The City of Sunrise takes great pride in recruiting future employees and developing and retaining current ones by offering our comprehensive compensation and benefits package throughout an employee's career. Paid Time Off 1) PTO = Paid Time Off o At the department's discretion and approval, regular part-time employees may use PTO. o PTO may be used for sick or vacation time-off requests. 2) Employee must work a full fiscal quarter before they are eligible for any PTO: Fiscal Year Quarters Applicable Months

1. st Quarter January - March
2. nd Quarter April - June
3. rd Quarter July - September
4. th Quarter October - December

3) PTO earned per fiscal quarter will be earned in accordance with the following accrual table: Bi-Weekly Average Hours Worked PTO Earned 8 to 13.99 2 hours 14.00 to 26.99 4 hours 27.00 to 39.99 6 hours 40.00 + 8 hours *Maximum PTO that may be earned in a fiscal quarter is 8 hours (Total of 32 max hours per year) 4) PTO earned will be calculated and posted to employee's leave accruals on the month following the end of the fiscal quarter. o Calculation will be based on check dates within a fiscal quarter. 5) Employees may use PTO in four (4) hour increments only. 6) PTO must be requested the business day before requested time off. 7) Employees must use PTO earned in a fiscal year by the end of the following fiscal year or accrued time will be forfeited. 8) There will be no payouts upon separation of service and no cash outs of accumulated time. 9) Any PTO used within a fiscal quarter will not count as time worked for future calculations of any benefit. 10) PTO balances will not transfer with the employee if they go to full-time status. o Employees that transfer to full-time status are treated as new hires. o Regular part-time employees will have the ability to request time off in Kronos. o Regular part-time employees in the Police or Fire Rescue departments will have the ability to request time off in Telestaff. 11) A new PTO code has been set-up in Tyler Munis for payroll processing. 12) Seasonal staff and interns are not eligible to receive PTO.

HOLIDAYS

1) Part-time employees are eligible to earn 4 hours of holiday pay for each official City-observed holiday. o Currently ten (10) City holidays (4) hours of paid Holidays for a total of 40 hours per year). o Employees receive four (4) hours of Holiday pay regardless of how many hours they work. o No look-back period would be applicable. 2) If employee works on a City holiday, the employee will get paid for the actual hours worked plus receive four (4) hours of holiday pay. 3) If an employee is scheduled to work on a City holiday and calls out or fails to show up for work, the employee will not be eligible to receive holiday pay. 4) Holiday pay does not count as time worked. 5) A new PTO code has been set-up in Tyler Munis for payroll processing. 6) Seasonal staff and interns are not eligible to receive holiday pay. 01 Can you provide proof that you graduated from an accredited high school or received a G.E.D. equivalency diploma? Please attach and submit proof of highest level of completed education with application. Yes No 02 Do you have basic experience using of computers and standard software application? Yes No 03 Do you understand that you must be able to successfully pass a standard keyboarding assessment? Typing test will be required. Yes No 04 The Police Records Specialist position is considered an Essential position that involves working; days, afternoons, or nights; holidays and weekends. If you are selected, you will start working the night shift. Are you available to work the night shift? Yes No 05 Are you able to work various shifts? Yes No Required Question City of Sunrise FL

Job Tags

Hourly pay, Holiday work, Full time, Part time, Traineeship, Seasonal work, Local area, Trial period, Felony friendly, Shift work, Night shift, Weekend work,

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